Planning
An event load-in checklist for the person organizing it
Plan venue contacts, access times, inventory and delivery order for event load-in, then prepare the collection that follows the event.
5 min read
Event movers in NYC for the work before the doors open
By the time guests arrive, the moving should be out of the way. We move furniture, equipment and event materials for pop-ups, exhibitions and corporate events, with the venue’s access times part of the plan from the start.
- Move (skipped)
- Basics (skipped)
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Step 1 of 4: Move
Thanks, we’ve received your request.
We’ll review your plans and reply from kieran@keepsakemoving.com within one business day. If we need more information for the quote, we’ll ask you then.
Need us sooner? Call (212) 203-3171.
Begin with the venue and work back from opening
An event date tells us when the doors open. The load-in window tells us when the move can happen. Share the venue’s permitted access times, loading instructions and the point when your setup team needs the contents in place.
We review those details with the inventory before confirming the booking. If the venue requires a certificate of insurance, give us its management contact or written requirements and we will handle that coordination directly.
What we move
Moving support for your event
Pop-ups and temporary spaces
Furniture, fixtures and stock can move into the venue for the opening and out again when the run ends. Include the return destination when it is known.
Quote a pop-up moveExhibitions and displays
Tell us about display pieces, their dimensions and any handling instructions. Artwork or unusually delicate pieces need an individual assessment.
Specialty movingCorporate events
We move the agreed furniture, equipment and materials. Identify the organizer or venue contact who can answer access and placement questions.
Quote an event move
The move home deserves its own plan
The event may end at one time while the venue has a different deadline for clearing the space. Include the permitted collection window, what will be ready to move and where it needs to go afterward.
If load-out details are still undecided, we can quote the confirmed load-in first. We can also arrange storage when fixtures or materials need to wait before their next use. Return transport, storage and any extra stops should be agreed as part of the booking.
If the job is a permanent office or workspace relocation, our commercial moving service is the place to start.
Worth reading before moving day
All moving tips
Buildings
How to get a COI for your NYC move
What a moving COI shows, what to request from building management, and how to get the right insurance documents approved before your NYC move.
4 min read
Buildings
NYC moving-day parking and elevator planning
Check loading signs, confirm building access and plan an elevator booking for your NYC move without assuming a curb space or insurance approval is enough.
5 min read
Event moving FAQs
Can you work within our venue’s loading window?
Send the window and access instructions with the inventory. We will assess whether the move is workable in that time before accepting the booking.
Is load-out included with load-in?
It can be, when both legs are agreed in the quote. Include the collection date, permitted hours and destination. If those are not settled, ask us to quote the confirmed first leg.
Can you handle the venue’s COI?
Yes. We coordinate the certificate of insurance directly with venue management after receiving its contact or requirements.
What if our event inventory changes?
Send the revised list before the move. Adding furniture, equipment or stops can change the scope, so we review the quote with you before loading.
Do you install or operate event equipment?
Describe any setup work you need and ask us to confirm it explicitly. Transporting an item does not by itself include technical installation or operation.
How much does event moving cost?
We price the inventory, access and moving legs you need, including return transport or storage when agreed. The written flat price covers that work, with availability and the booking confirmed separately from the inquiry.